Privacy Policy

VeriRent NL

Last updated: 21 September 2026

1. Controller

VeriRent NL,

Schipholweg 57, 2316 ZL Leiden, the Netherlands.

KvK: 42163182,

BTW: NL005548377B86.

Email: info@verirent.nl

Phone: +31 6 123 880 72.

VeriRent NL is the controller for the processing described below.

2. What data we process

Category & Data

Identity and contact

Name, email address, telephone number, country of residence

Property data

Address, postcode, city, listing reference and listing URL

Counterparty data

Name and capacity of the person who grants access, and the recorded consent status

Evidence

Photographs, video, GPS coordinates, timestamps and the inspector’s written observations

Order and payment

Case ID, service ordered, invoice data and payment status

Correspondence

Messages you send us and our replies

We do not ask for and do not wish to receive copies of identity documents, income data or other documents relating to individuals. Please do not send them to us.

3. Why we process it and on what legal basis

Purpose, Legal basis & Retention

Performing the verification and issuing the report
Performance of the contract, art. 6(1)(b) GDPR
24 months after the report date

Storing the evidence so that the report can be substantiated
Legitimate interest in being able to substantiate and defend the report, art. 6(1)(f) GDPR
24 months after the report date

Operating the public report-verification page
Performance of the contract, art. 6(1)(b) GDPR
24 months after the report date

Quality review of reports
Legitimate interest in the quality and integrity of the service, art. 6(1)(f) GDPR
24 months after the report date

Invoicing and financial administration
Legal obligation, art. 6(1)(c) GDPR and Dutch tax law
7 years

Handling complaints and defending legal claims
Legitimate interest in the defence of claims, art. 6(1)(f) GDPR
Until the claim is settled and the applicable limitation period has expired

Answering enquiries that do not lead to an order
Legitimate interest in responding, art. 6(1)(f) GDPR
12 months

The retention period of twenty-four months for the case file corresponds to the period in which a dispute about the condition of a rented property or a deposit may realistically arise. We delete or anonymise the material after that period.

4. Data of people who are not our client

Photographs and video taken at a property may show the landlord, the agent, an occupant or their belongings. We process such data on the basis of our legitimate interest in providing independent documentary evidence to our client, and we limit that processing as follows:

▪ We record only what is necessary for the verification and only what is permitted on site.

▪ We avoid recording faces, personal documents and identifiable personal belongings wherever this is possible.

▪ We do not publish the material and we do not share it with any party other than our client and, where required, the authorities.

▪ Anyone shown in the material may contact us at info@verirent.nl to exercise the rights set out in article 7 below.

5. Who else processes the data

We use the following categories of processor, each bound by a processing agreement:

▪ Website hosting and forms — Wix.com Ltd.

▪ Payment processing — Stripe Payments Europe Ltd. and the iDEAL scheme. Card data is processed by the payment provider and is not stored by us.

▪ Email and file storage used to receive and archive evidence.

▪ Our field inspectors, who act under a written instruction and confidentiality obligation and have access only to the case assigned to them.

Where a processor transfers data outside the European Economic Area, that transfer takes place on the basis of the European Commission’s standard contractual clauses or an adequacy decision.

6. Security

We apply access control on a need-to-know basis, encrypted transmission and storage of evidence, unique case and inspector identifiers to make every action traceable, and a written procedure for reporting a personal data breach to the Dutch Data Protection Authority within seventy-two hours where the breach is likely to present a risk.

7. Your rights

You have the right to obtain access to your personal data, to have it rectified, to have it erased, to restrict or object to its processing, to withdraw a consent you have given and to receive your data in a portable form. Send your request to info@verirent.nl. We respond within one month.

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens, www.autoriteitpersoonsgegevens.nl).

8. Cookies

This website is built on the Wix platform and uses functional cookies that are necessary for the site and the ordering process to work, together with analytical cookies. You can manage your preferences through the cookie banner. Functional cookies cannot be switched off because the website would not work without them.

9. Changes

We may amend this Privacy Policy. The current version is always published on this page, with the date of the most recent change.